Access to Information and Protection of Privacy

How to Make an Access Request

Many of the House of Assembly's records are available to the public without the need of an official access request. Before filling out the application form, you may choose to contact the House of Assembly Access Coordinator or one of the Statutory Offices to discuss the records you are interested in. Often, you can get the information you need by asking informally.

If you determine that you must make an access request to obtain needed information, you must apply in writing. The Access Application Form is available for download, and is also available in paper form at the House of Assembly and the Statutory Offices. The PDF form can be filled out electronically.

Please send your completed application to the House of Assembly or the Statutory Office you believe holds the records you are seeking. The Access Coordinator will notify you of fees for locating, copying or printing, other formats for reproducing records which cannot be reproduced or printed in the House of Assembly or a Statutory Office and the actual cost of shipping records. The first 15 hours of locating the record(s) are free of charge.

Provide enough information on the application form to allow the House of Assembly or the Statutory Office to identify the records you are seeking. Also, include your name, address and daytime telephone number, as well as a fax number and email address if you have them.

If you are emailing a request to the House of Assembly or a Statutory Office, please ensure the following:

• You write "Access Request" in the subject line of your email, and
• You do not include the wording of your request in the email (only include it in the attached Access Application Form).

Please note: If you are having trouble filling out/saving/printing the Access Request Form, please follow the steps below which explain how to save the file to your computer and complete it using Adobe Reader. We recommend that you use Adobe Reader to complete the form. Using Adobe Reader will ensure that the information you enter on the form is saved in the correct format.

1. Right-click on the link to the Access Request Form and select "Save target as" or "Save link as" (wording may be different depending on the browser being used).
2. Select a location on your computer to save the file.
3. Open the file from the saved location using Acrobat® Reader. If you cannot open the file, or you require a newer version of Acrobat® Reader you can download it free from Download Acrobat® Reader for free.
4. Fill out the form.
5. Click the Save button on the form.
6. Mail, email, fax or deliver this form to the Access and Privacy Coordinator of the House of Assembly or Statutory Office most likely to have the records you are seeking.

---

House of Assembly Access and Privacy Coordinator Contact Information:

Mailing Address:

House of Assembly
Access to Information and Protection of Privacy Coordinator
Records Management Office
Main Floor, East Block
Confederation Building
P.O. Box 8700
St. John's. NL
A1B 4J6

Contact Numbers:

Phone: 709-729-7408
E-mail: HOAATIPP@gov.nl.ca

---

Statutory Offices Access and Privacy Coordinator Contact Information